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1. Outbound Students
a. Selection Criteria;
Undergraduate student who is eligible to participate in AIMS Program must:
- Be registered as active student at ISI Denpasar participated in AIMS Program.
- Be at least 2nd year student.
- Have minimum GPA of 3.0.
- Have sufficient English proficiency (IELTS minimum 5.0 or TOEFL minimum 450) or proved otherwise.
b. Selection Process;
- Selection process is carried out by ISI Denpasar as the home university.
- Selection process must be done at least three months prior to departure. Announcement of the selection process is made public.
- Registration is done by filling up the registration form and providing the required attachment i.e. CV, academic transcript, English proficiency result.
- Selection process includes both desk evaluation and interview.
- Desk evaluation is based on the registration form and its attachments.
- Interview is done for applicants who successfully pass the desk evaluation.
- Criteria for interview should cover at least academic performance, English proficiency, attitude and extra-currucular activities.
- Announcement of the succesfull applicants should be done no later than one week after the interview.
c. Course/ Research Topic Selection;
- ISI Denpasar as the home university should identify academic calendar and list the courses or research topic and/or final project offered by the host institution.
- Successful applicant chooses the courses or research topic and/or final project under supervision of ISI Denpasar as the home university.
- Total credit of the courses must be between 12 and 21 credits, and for research topic must be between 6 and 12 credits.
d. Letter of Acceptance (LoA) Request;
ISI Denpasar sends the list of successful applicant and request for Letter of Acceptance (LoA) to host university. Home university provides/attaches the necessary documents for the LoA request such as completed and undersigned registration form, copy of applicant’s passport, CV and academic transcript.
e. Immigration;
>> Passport:
Successful applicant must have a valid passport, for at least 12 months from time of AIMS Program application. ISI Denpasar will facilitate applicant to organize the passport.
>> Visa:
- Successful applicant must hold a valid and suitable visa to enter the host country.
- Successful applicant should apply for visa after receiving Letter of Acceptance (LoA) from Host University.
- ISI Denpasar shall provide necessary assistance for their students in obtaineing the visa.
- Ministry of Education and Culture provides the necessary funding for visa application.
f. Latter of Acceptance (LoA) Request;
- <
li>Succesfull applicant must be in good health condition prior to departure and thoroughly checked by authorized person.
- Every successful applicant must have medical check-up in the home country prior to departure.
- Parameter of health check-up must meet minimum requirement of host university.
- Host university in Malaysia have the health examination Guidliness for entry to Malaysian Higher Educational Institutions (required by the Government of Malaysia).
- Host university in Thailand and Vietnam apply the minimum requirements, they will need the students to fill in the application form if they have any health problems/physical problems or take any medication.
- Host university in Japan apply the minimum requirements, they will need the students to fill in the application form if they have any health problems/physical problems or take any medication.
- Every student participating in AIMS Program must have a health insurance valid up to the end of the Program.
g. Funding;
Financial support for the AIMS Program is provided through scolarship by Ministry of Education and Culture (Directorate general of Higher Education and Bureau of Planning and International Cooperation).
>> The scholarship covers;
- One return (round trip) ticket (economy class).
- Visa
- Monthly living allowance (includes accommodation).
- Health insurance.
>> ISI Denpasar submit list of successful applicant to ministry of Education and Culture at least two months prior to departure.
>> ISI Denpasar organizes the fund for hospitality and capacity building that is received from the ministry of Education and Culture.
>> Scolarship is directly given to successful applicant or through home university prior to departure by signing terms of condition/contract.
h. Departure;
- ISI Denpasar (department/study program and international office) provides flight details to host university for pick up arrangement.
- ISI Denpasar (department/study program and international office) provides pre-departure program to ensure that the successful applicant understand the goal of the program and minimize possible obstacles faced in the host country.
- Successful applicant should be in the host university before the semester start or as agreed by both the home and host university.
- Student must report to Indonesian Embassy or Consulate General in the host country no later than one (1) month after the arrival.
i. Enrollment and Academic Activities;
- Student must follow the academic procedures and rules of the host university.
- Student must enroll for courses, research and/or final project in host university as has been discussed in the home university.
- Any changes in the enrolled courses, research and/or final project topic must be discussed with the home university to ensure that they are transferable and suitablefor the student.
- Student must report to his/her home university on the enrolled courses, research and/or final project in the host university.
- Student must provide final report to home university on his/her study in the host university, latest by one (1) month after the program ended.
- Student shall write up popular publication (AIMS Program related topics) submitted to local/national/regional mass-media. By mentioning the funding sponsor of AIMS Program (Directorate General of Higher Education or Bereau of planning and International Cooperation).
- Directorate general of Higher Education, ministry of Education and Culture, Republic of Indonesia provides certificate of participation in AIMS Program for outbound students.
2. Inbound Students
a. Eligibilities
To participate this program, a person must be eligible in several categories as included in the terms of following items;
- An undergraduate student who is registered in one of participating universities in AIMS Program.
- The students will be mixed with both of our Faculty of Performing Arts and Faculty of Fine Art and Design. Students from all major of arts can also apply.
- The students have completed at least one year of full time study at the time of application at students’ home institution.
- Applicants should be recommended by home institution, and proven with a nomination letter.
- Applicants have achieved a minimum GPA of 3.20 or higher (on a 4-point scale, or its equivalent).
- Applicants should be able to actively communicate in English, proven with minimum score or its equivalent:
| TOEFLITP | TOEFLPaper | TOEIC | TOEFLCBT | TOEFLCBT | IELTS |
| 510 | 510 | 600 | 180 | 64 | 5.0 |
If the applicant is unable to take the above tests in time for application or not strictly achieving those scores, ISI Denpasar will also accept an official letter from the applicant’s home institution of which is certifying an equivalent level of English proficiency.
b. Terms of Requirements
Once student has nominated by his/her home institution, student should submit the following documents;
>> ISI Application Forms
- Students exchange program application form
- Nomination for students exchange form
- Certificate of health form
- Non-graduating student certification of financial guarantee form
- Law and employment declaration
- Housing form
- Notice of arrival form
- Application documents checklist
>> Other Supporting Documents
- A nomination letter from home institution.
- Certified university transcript (in English).
- CV/Resume.
- 1 (one) copy of valid passport, for at least 12 months from date of arrival.
- 2 (two) current photos size 4 X 6.
- A statement of purpose in A4-sized paper.
- 1 (one) copy of English proficiency certificate (for non-native speakers of English) or official letter from home institution of which is certifying an equivalent level of English proficiency.
- Completed learning agreement, ISI form and printed on ISI letter head (after acceptance).
All application must be submitted through facilitation of the appropriate office of your university. Direct application will not be considered. The scanned application package must be sent to our email address; [email protected]
The original application package (ISI application forms and supporting documents) must be sent to: International Division of The Institut Seni Indonesia (ISI) Denpasar Jln. Nusa Indah Denpasar, ( (0361) 227316 fax.(0361)236100 URL: www.isi-dps.ac.id www.intoffice.isi-dps.ac.id.
c. Selection Process;
Selection process is fully conducted by home university, by considering requirement applied in ISI Denpasar as a host university.
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d. Application Process;
- ISI Denpasar provides application form, academic calendar, list of available courses or research topics and/or final project with its syllabi.
- The student applicants should choose from the listed courses or research topics and/or final project under consultation with their supervisor at home university.
- The student fill up the application form and complete the required documents, e.g. an up-to-date certified academic transcript, copy of passport, 8 passport size (4 X 6 cm) photographs, health check up report, and certified copy of english proficiency result.
e. Issue of Letter of Acceptance (LoA);
Home university sends request for LoA, containing list of inbound students who are joining the AIMS Program together with completed application form and required supporting documents to ISI Denpasar as the host university, at least three months before the semester starts. ISI Denpasar as the host university will issue the LoA for inbound students based on the request letter within two (2) weeks.
f. Immigration;
>> Passport:
Inbound student must have a valid passport, for at least 12 months from date of arrival.
>> Visa:
- ISI Denpasar sends list of inbound students equipped with supporting documents required for visa application to ;
– Directorate of Learning and Student Affairs.
– Directorate General of Higher Education (DGHE).
– Ministry of Education and Culture, Republic of Indonesia.
- Directorate of Learning and Students Affairs, DGHE proceeds the visa application process to immigration office.
- Inbound students apply for VITAS (Visa Ijin Tinggal Terbatas-Temporary Stay Visa) to Indonesian Embassy in their country after receiving calling visa.
g. Health Insurance;
Inbound students must hold health insurance valid during AIMS Program.
h. Financial;
- Tuition fee for AIMS’ inbound students is waived by ISI Denpasar as the host university.
- Cost for airfare, visa, monthly living allowance, health check up and health insurance, academic fees associated with the program are under the responsibility of home government.
i. Arrival;
- Prior to arrival, ISI Denpasar as the host university provides the inbound students with the important information such as orientation program and campus tour, registration process, guardianship, accommodation, transportation, food, etc.
- Home university/inbound students provide arrival schedule to ISI Denpasar for pick up arrangement at least one (1) week prior to arrival.
- ISI Denpasar as the host university arrages proper accommodation for inbound students.
j. Orientation and Settlement;
- ISI Denpasar arranges orientation program for inbound students (such as information regarding courses, registration, university’s rules and regulations, student activities, culture, food, survival tips, tourist attraction, etc).
- ISI Denpasar facilitates inbound students in obtaining student ID card, course registration, report to the embassy of home country, immigration and the local police office.
- ISI Denpasar shall provide buddy to assist inbound students in adapting to new environment.
k. Credit System
ISI Denpasar apply a semester credit system. A semester Credit System is a way of discharging education program by applying semester credit unit in order to measure academic progress of students, teachers and the program itself. This system is flexible in a sense that a student can choose his/her length of study. One credit unit consists of;
- 50 minutes scheduled class work
- 50 minutes structured academic activities
- 50 minutes independent study
At ISI Denpasar one semester is 16 weeks (including two weeks examination period).
1 credit = 50 minutes (1 class) X 16 weeks (1 semester) = 800 minutes
50 minutes (1 class) X 16 weeks (1 semester) = 800 minutes
50 minutes (1 class) X 16 weeks (1 semester) = 800 minutes
Total = 2.400 minutes (40 hrs)
Academic progress per semester is between 12 to 24 credit units (21 at some faculties), depending on previous semester grade point average (GPA).
l. Dates of September Intake
To process student application, please note the following dates:
- Application submission by e-mail May 31, 2016
- Submission of original application package June 8, 2016
- Semester period September 1, 2016-end of January 2017
- Orientation day August 20, 2016
- Registration August 21, 2016
Dates might be flexibly changed subject to necessity.
m. Academic Activities;
- Inbound student must follow the academic procedures and rules of ISI Denpasar.
- Inbound student must enroll for courses including research and/or final project in ISI Denpasar as has been discussed and approved by home university.
- Any changes in the enrolled courses, research and/or final project topics must be discussed with the supervisor in the home university to ensure that they are transferable and suitable for the inbound student.
- ISI Denpasar provides academic transcript and certificate of participation in AIMS program for inbound students by the end of the program.
n. Monitoring and Evaluation;
- Monitoring and Evaluation is the responsibility of each university including ISI Denpasar and also the Directorate General of Higher Education.
- The objective of MonEv is to identify best practices, new opportunities for the development of the program, challenges, problems and obstacles, also to make sure the implementation of quality assurance.
- MonEv abroad is funded by Indonesian Directorate General of Higher Education.
- MonEv (inbound and outbound) is conducted at least once in a year.
- MonEv team provides written report to Indonesian Directorate General of Higher Education within one month using provided format.
- Format/outline of MonEv Report shall include:
– Title
– MonEv Team.
– MonEv Location and Date.
– Result and Observation.
– Conclusion
– Recommendation for Further Action
– Attachment
o. Reporting;
- ISI Denpasar will provide final report to Directorate General of Higher Education no longer than one month after program completion of the respective year.
- Final report shall include at least:
– List of inbound and outbound students.
– List of host universities.
– List of disciplines and courses.
– Funding resources.
– Lesson learned.
– Benefit of the program for home university.
– Report from each outbound student.
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