ACADEMIC ADMINISTRATION

Academic administration is an essential aspect to provide services for the whole process of learning, besides guidance for students, lectures, and administrative staffs, as well as to create an orderly, efficient, and effective overall learning process. Academic administration process includes; intake/enrollment, registration /registered, academic program implementation, lecturing process,  semester final exam,  thesis, final task, official graduation, graduation ceremony.

1. Selection

Selection is organized through a test-based selection. It is carried out independently by ISI, with emphasis on artistic talent and a general knowledge of the applicants.

>> Selection Requirements;

  • Applicants should be Indonesian citizens. However, all citizens are eligible to apply.
  • Applicants should submit 1 of passport copy.
  • Applicants should submit Senior High School diploma/certificate
  • Applicants should submit 3 pieces of 3 X 4 cm gray color photographs
  • Applicants should fill the admission form
  • Applicants should finalize the application fee.

>> Test Area;

  • General Test: Bahasa, English, Insight of Arts, and Pancasila dan UUD 1945 (Indonesian national ideology and constitution).
  • Specific Test: Interview, Practicum.

2. Admission

The newly enrolled students are those who have passed the test of selection for admission. They are compulsorily re-registered again according to the stipulated date and time and should complete the following terms of requirements;

  • Applicants should follow the re-registration process in person at the office of ISI by submitting the certificate of nomination (after passing the test of selection for admission).
  • Finalize the payment of tuition fee.
  • Fulfilling the form of Curriculum Vitae (CV).
  • Submitting 8 pcs of current photographs 2 X 3 cm in size, those for processing student card, library card, Bureau and faculty administration (two pcs of each).
  • Signing agreement letter as a new student of ISI Denpasar under parent approval.
  • Finalizing the payment of orientation.

3. Academic Calendar

One academic calendar is consisting of 2 (two) semesters namely; first and second semester. The First Semester is considered from September to January; meanwhile the Second Semester is during February to August. Academic calendar is the arrangement of activities schedules that is used for the prominent consideration and standard of learning. Academic calendar is established shortly before the beginning of the academic year, by clearly mentions the fixed dates and the deadlines of each activity. It is including registration for admission, tuition fee payment, re-registration for admission, student orientation, fulfilling the registration of study card and revision, lecturing period, middle test/exam, off week, semester final exam, graduatuion ceremony, dies natalis, and so on.

4. Re-registration for Admission

Re-registration for admission is organized just shortly before the beginning of learning period. It is organized in order to upload the exact number of students and to set a precise statistic of registered students to attend the educational program. Re-registration is differentiated into 2 (two) ways of both to have a registered student status (administrative registration) and to have a right/ permit to attend a certain program of study (academic registration).

5. Administrative Registration

All students are obligated to complete re-registration process in order to have a registered status according to particular academic calendar. Students should complete all of the following terms of requirements;

  1. Showing the student card of previous semester.
  2. Showing the receipt of the tuition fee finalization of the on-going semester.
  3. Fulfilling the re-registration form of registered student.
  4. Fulfilling the registration of study card, if the points a, b, and c are reached.
  5. The student card of previous semester should be submitted to be prolonged in the within the next semester by pasting a sticker on it as a proof of being registered.

6. Academic Registration

The registered students have a full right to attend all educational activities are presented by the faculties where the students enrolled. Each student needs;

>> Student Card;

It is a student identity card which valids for 1 (one) semester. The registered student should prolong his/her student card every semester.

>> Registration of Study Card;

It is a specific card which is denoting the student’s load of study in a certain semester. This card is compulsorily fulfilled by the student just shorly after being approved by the student academic supervisor. Every student fulfills three different collored cards, namely the green one (form 1) for the faculty administration; the red one (form 2) for the student academic supervisor; and the yellow one (form 3) for student him/herself.

>> Revised Registration of Study Card;

It is aimed for revising the student’s load of study during the on-going semester. This card must be submitted at least 2 (two) weeks after the beginning of the lecturing period and it must be first approved by the student academic supervisor. This card is submitted to the faculty, the lecturer who responsible to the revised course, academic supervisor, and the student him/herself.

>> Academic Progress Card;

It is a card which is used for recording the course grade including academic merit of each student. This card is applied by the student academic supervisor for controlling and leading the student’s ability. This card will be return back to the faculty in accord with the end of student’s period of study.

>> Final Task Counselling Card;

It is a card that must be hold by student during the arrangement of thesis, art work and design. This card should be legalized by the the student academic supervisor. The counseling processes are recorded by the final task supervisor till the thesis, art work, and design are ready to be examined.

7. The Procedures of On-line Registration of Study

We provide students with newly updated on-line academic information system which is well integrated with campus website at URL.http://www.jista.isi-dps.co.id. Currently all program of studies are organizing of both on-line and manual registration of study services. Through the application of this on-line system, the program of studies is therefore working to provide completely fast, accurate, and precise academic services. The phases of these procedures of on-line registration of study are as follows;

  • You will be given a valid username and password by the operator of academic information system.
  • You are allowed to log-into the academic portal of campus website at http://www.jista.isi-dps.ac.id/portal.
  • Please insert your valid username and password (you need to renew your password as necessary as possible).
  • When you log-into academic portal, you should read carefully and follow all of its phases.
  • Further menu can be observed through the software manual at the academic portal, or by downloading it from the website of ISI Denpasar at http://www.isi-dps.ac.id.

8. Academic Supervisor

Each student is supervised by the student academic supervisor who is considered to give advices and counseling constantly to the student in order to arrange a planning progress of study.

>>The Obligations of Academic Supervisor;

  • To give explanations and advices to the student about the program of study.
  • To give guidance and counseling to the student of about the best ways of completing the study.
  • To give counseling to the student during the selection of the courses according to student’s program of study.
  • To give supervision to the student on the arrangement of the registration of study.
  • To investigate the reasons and to give approval to the student’s revised registration of study.
  • To lead student for the arrangement and documentation of data securely and confidentially.
  • To give final report and recommendation about student progress if necessary.
  • To remind student over low grade achievement.
  • To supply sufficient time for student to consult.
  • To observe all aspects of student personality.
  • To submit report to the head of the program of study in every semester about student progress.

>> The obligations of Student unto the Academic Supervisor;

  • To consult unto the academic supervisor in order to arrange the registration of study.
  • To consult at least once in a month or at any time if necessary.
  • To report all difficulties are experienced by student over the completion of study.

>> Academic Supervisor Criterias and the Number of Supervising Areas;

  • Registered as a home faculty member.
  • At least holding associate professorship level.
  • Supervision is up to the completion of student’s period of study, if it necessary a replacement of an academic supervisor into another one is should be done by the head of the program of study.
  • An academic supervisor responsibles of maximum 12 students at most.

9. Lecturing Rules of Conducts

>> Learning Rules of Conducts;

To achieve a smooth learning process, the student is expected to;

  • Be on time.
  • Be always sitting in class during the lecturing time.
  • Be attaining 75 % of the total people to people process.
  • Be always proposing suggestion or sharing information through the facilitation of the student coordinator.
  • Be always adhering for not to use a cell phone during the lecturing process.
  • Be always in a non smoking condition.

>> Dressing Codes;

  • Student is always dressing in proper clothes politely and neatly either inside or outside of the class room, and even during in the campus area.
  • Dress in white (long suit) during middle and final tests/exams.
  • Dress in white (long suit), tie, and dark pant/skirt.

>> Security and Cleanliness;

  • If any suspicious or dangerous matters are found by student are should be directly reported to the campus security staffs.
  • Student fully responsible to his/her own belongings and those supposedly under concern of student his/herself in order to avoid unexpectable matters.
  • Student is necessarily parking his/her bike cycle, motor bike, and even car in the place where those should be (parking area) and not to leave any valuable things on them.
  • If there is something being lost in campus area, student should report it quickly to the campus security staffs.
  • Not to smoke around campus area including certain places with a non smoking sign.
  • To keep the facilities of computer and library properly.

10. The Exam Rules of Conducts

>> Requirements to attend the examination;

  • The student should be holding a registered status during the on-going semester.
  • The student should be able tomeet theminimum75% of sit in face-to-face
  • The student is neverexposed to the administrative

>> Participation during the examination;

  • If the participantis late for about 10 (ten) minutes from the beginning of the exam, therefore, he/she is not allowed to attend the examination.
  • It is a compulsory to sign the the exam list of attendace and it is obligated to bring the legal registration of study card.
  • Not to bring any text book, manual, booklet, and other notes which could be considered to give assistance or help in resolving the exam questions.
  • Not to disturb others, to look at others, or showing his/her own exam answers to any other participants during the examination without the permition of exam supervisor/person in charge.
  • It is a compulsory to obey all exam rules.

>> Exam sanctions;

  • Every violation over exam rules will be recorded in the minutes of the examination.
  • For participantswho committed to particular violation during the examination, he/she is considered to be failed to pass the examination for the coursethat is beingfollowed.

11. The Final Task

The final task is a particular task which is supposed to be completed by students as a term of requirement to finalize their studies. This final task can be completed in the form of a thesis, or an art work according to their programs of studies and majors of studies (pathways) that are being undertaken in every faculty.

>> Requirements of the final task proposal submission;

  • A student should meet a minimum credit that is already stipulated by each faculty.
  • To submit a final task proposal to the head of the program of study.
  • The approved proposal is then included with the name list of the lecturers who act for thesis supervisors (2 persons), and art work supervisors (3 persons).
  • The student whose proposal has been approved should immidietly report to the faculty academic division in order to have a counseling form of the final task.
  • The limit of thesis arrangement/ art work creation is about 6 (six) months maximumly. If the student cannot meet the completion of his/her final task during the stipulated time, he/she is therefore allowed to extend for another 6 (six) months subject to the approval of the head of the program of study.
  • If the student cannot complete his/her final task either thesis or art work in the second 6 (six) months, therefore, he/she is considered for being incapable yet, and he/she is obligated to re-undertake the courses that are determined by the head of the program of study.
  • The thesis and art work arrangement guide is established by each faculty.

 

>> Thesis/art work examination;

The thesis/art work examination is discharged if the student has met the following terms of requirements;

  • A student has met 144 (a hundred and fourty four) credit units and he/she has met also the registrative requirements.
  • His/her thesis or art work has been worthy to exemine that subject to the recommendations of the student thesis or art work supervisors, and those are clearly seen on the student counseling card.
  • Student should submit a thesis or an art work exam application to the dean of the faculty c.q. the head of the program of study. In addition, student should submit 5 (five) copies of his/her printed theses complete with the signitures of the supervisors.
  • The thesis examination is discharged in verbal manner by the exam committee that consist of;

- The head of the program of study who acts also as an exam board member.

- The final task (thesis) supervisors who act also as exam board members.

- A lecturer/ 2 (two) lecturers who also act as exam board members and those who have particular expertises in the thesis area that is being examined.

  • An art wok examination is discharged through an art work exhibition or performance that is presented to the public. A comprehensive of an art work examination could be necessarily witnessed by art observers besides it is being examined by the art work exam committee as well as the verbal transcript exam committee.
  • The student who has passed the thesis/art work examination will be assessed with at least of minimum grade of C.

12 . The Tuition Fee Package

Program IDR/ Semester
 Undergraduate 10.000.000,-
 Total  10.000.000,-

Tuition fee payment is possible for being paid in other currencies i.e USD and AUD... ! ! !

The amount of tuition fee is set proportionally subject to the applicable regulation, and it is adjusted as well as the offordibility of the people. The tuition fee is paid in every semester just shorly before the beginning of the lecturing period, with the following terms of requirements;

  • For the student whose tuition fee payment is being late according to the payment schedules, he/she will be charged with a 25 % (twenty five per cen) surcharge of his/her semesterly tuition fee.
  • The student will be considered for being unregistered and even considered for being dropped-out if he/she whose tuition fee payment has been late within 4 (four) weeks.

The institute has set the amount of the tuition fee of either undergraduate or graduate programs for oversees students since academic year 2014 to 2015 subject to the decree of the rector with supported by senate approval. Therefore, the amount of the tuition fee in every semester for overseas students can be seen as shown on the above table.

13.  The Student Transfers

The transfer of student is a change of student’s status of which is covering academic, registrative, atc. The transfer of student is aimed to meet a campus orderly condition and the treatment of academic data, so as to meet the real registrated student condition constantly. The mutation of student is including;

>> Inter-programs of Studies Transfer;

A student is allowed to propose a transfer from one into another program of study, if he/she can meet the following terms of requirements;

  • He/she has been following a successive educational program of study for at least 30 (thirty) credits with 2.00 minimum GPA.
  • He/she has never violated the regulations of the program of study.
  • He/she is a non dropped-out student owing to his/her unability to meet academic matters.
  • A proposal of transfer should be proved by a clear reason which is supported by a signed statement letter from the academic supervisor and the head of the program of study.
  • The capacity of the targeted/ intended program of study is still allowing.
  • He/she should submit a written student transfer proposal unto the dean of the faculty.

>> Inter-faculties Transfer;

A student is allowed to propose a transfer from one into another faculty, if he/she can meet the following terms of requirements;

  • He/she has been following a successive educational program of study for at least 30 (thirty) credits with 2.00 minimum GPA.
  • He/she has never violated the regulations of the program of study.
  • He/she is a non dropped-out student owing to his/her unability to meet academic matters.
  • A proposal of transfer should be proved by a clear reason which is supported by a signed statement letter from the academic supervisor and the head of the program of study.
  • He/she should submit a written student transfer proposal unto the dean of the faculty.
  • If the transfer proposal is approved by the dean of the faculty, it is then delivered to the rector of the institute for further approval.
  • The rector is then asking forconsideration ofthe targeted/intended dean of the faculty.
  • The targeted/intended dean of the faculty is then giving the rector of the institute a consideration of either in a form of acceptance or a form of rejection.

>> Inter-universities Transfer;

A transfer student from the other state or private universities could be accepted subject to rector and faculty dean’s consideration over student’s earned credits in his/her past period of study in previous university of which has been carried out and as long as the facilities are allowing student to be accepted.

14. Academic Conditions

Academic condition is arnge of unpredicted conditions that might occur and are experienced by any student during undertaking his/her study. This academic condition is including several categories, such as; dropped-out, Academic or Temporary Leaves, Unreported/ re-registrated, Re-activated, passed away, and graduational condition.

>> Dropped-out Condition;

A dropped-out condition is a particular condition where a student cannot meet the terms of requirements to carry on his/her study. The dean of the faculty reported the dropped-out student unto the rector of the institute just shorly after giving assessment. The rector of the institute is then setting;

  • To give student who has a fairly strong reason a period of study extention.
  • To state the student for being dropped-out and considered not capable yet to meet the terms of requirements to carry on his/her study.

>> Academic or Temporary Leaves Condition;

       A student could be allowed to take academic or temporary leaves of study due to;

  • A student who has been undertaking study for at least 2 (two) semesters is eligible to take an academic leave, exept for maternity leave.
  • A student should submit a written academic leave application unto the dean of the faculty because of important/urgent/emergency matters or reasons, suc as; economichardship/financial, family reasons, andso on by first and foremost asking the consideration of academic supervisor and the head of the program of study.
  • Academic leave is allowed 4 (four) semester at most andis notincludedin the calculation ofstudycompletion
  • A student who is approved to take academic leave is still obliged to pay the semesterly tuition fee, and he/she has no right to participate all academic activities.
  • A re-activated student just shortly after taking the academic leave should submit a re-activational application to the dean of the faculty no later than 1 (one) month prior to re-registration time and tuition fee payment.
  • The rector of the institute accepts or rejects the application for reactivation of a student which is based on the consideration that offered by the dean of the faculty.

>> Unreported/ re-registrated Condition;

The student who has not yet reported/re-registerated within 1 (one) semester will be stated as a dropped-out student within rector decree.

>> Re-activated Condition;

For student who is in re-activated condition from  taking leave of exceeding the specified time, or not being active without obvious reason, then if he/she is being re-active after fulfilling the requirements, the student is treated as a transfer student with the following conditions;

  • Hewillget anew student registration number which is corresponding to the current academic year.
  • The period of studyis calculated according to the formula of the passed credits result, and then those are subtracted by the approved credits, and again are divided bythe totalcredits/maximumnumber ofsemesters. example:

       Total credit s of the program of study          = 150
       Total credits approved                                   =   60
       Active student study period                           = 150-60    = 8,4 semester

                                                                                         150/14

>> Passed-away Condition;

If there is a student passing away, the dean of the faculty should check the accuracy of that information/ report of the student who passes away immidietely, and seeks to obtain a written statement from the authorities. By attaching the written statement, the dean of the faculty report to the rector of the institute and subsequently determine the study discontinuance of the student with all due respect with a statement of deep condolences to the family/ concerned heirs.

>> Graduational Condition;

The student who has passed the program of study and has been established in a graduational board of essembly meeting, he/she should therefore enroll him/herself to the bureau of academic, student, and cooperational administration for participating the graduational ceremony by completing the following terms of requirements;

  • He/she should be free from academic problems in each faculty where he/she is being enrolled.
  • He/she should be able to showevidences of being freed from borrowingany libraryandeducationalfacilities and from the subsection of the faculty
  • He/she should submmit a copy of thesis or art work in the library of the faculty.
  • He/she should render an educational book donation unto the institute central library.
  • He/she should submit the payment recipt for graduational ceremony.
  • He/she should submit currently colored photographs for graduates’ profile book and diploma.
  • He/she should fulfill the form of graduational ceremony enrollment completely.

15. Student Registration Number

Each student who undertakes study should be given a student registration number. This is intended as a means of the orderly academic administration and as a tool for monitoring student of a certain program of study to one another. In addition, this student registration number is formally considered as a student identity number of which is commonly used to give control over the student central data at the beurau of academic, student, and cooperational administration of the Institut Seni Indonesia (ISI) Denpasar.The student registration number is constructed by digits = XXXX   XX  XXX

  • Digit 1234 = a code of the registered year as a student.
  • Digit 56 = a code of the program of study.
  • Digit 789 = a student line up position.

Digit code of registered year = 2015 (academic year 2015/2016).

  1. = Dance Program of Study.
  2. = Karawitan/Gamelan (traditional music) Program of Study.
  3. = Puppetry Program of Study.
  4. = Fine Art program of Study.
  5. = Interior Design Program of Study.
  6. = Visual Communication Design Program of Study.
  7. = Art Craft Program of Study.
  8. = Photography Program of Study.
  9. = MusicDance, Drama Program of Study.
  10. = Fashion Design Program of Study.
  11. = TV & Film Program of Study.

Example of student registration number; 201501001 = (2015/ 01/ 001)

  • 2015 = Registerd year 2015/2016
  • 01 = Dance Program of Study
  • 003 = Student line up position.